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Proposal Coordinator

Department: Professional
Location: St. Cloud , MN

The Proposal Writer/Coordinator is responsible for collaborating with subject matter experts to write proposal content. The person is also responsible for coordinating resources, defining responsibilities and preparing responses to meet proposal deadlines. The person will work closely with the sales and technical team to provide a professional response that achieves successful results.


Main Responsibilities:

  • Write, maintain and revise content to enhance proposal responses and keep content current
  • Collaborate with subject matter experts to develop content for proposal responses
  • Schedule meetings and collaborate with sales and sales management, service management, finance, administration and consultants to prepare proposal responses
  • Provide project coordination and manage timelines and vendor requirements as specified in the RFP
  • Collaborate with marketing team to effectively utilize current marketing content and materials
  • Proofread all aspects of proposal content and supporting marketing content for accuracy
  • Assist in creating process standards to continually improve and streamline the proposal process
  • Accurately maintain proposal documentation and organizational databases


Desired Skill Sets:

  • Associates Degree preferred and 2+ years of writing experience desired (i.e. grant, proposal and/or business writing)
  • Proficiency with business collaboration tools such as MS Office applications and SharePoint
  • Strong written and verbal communication skills
  • Excellent project coordination skills with the ability to prioritize tasks and work within a defined timeline and to operate with changing priorities
  • Strong analytical and problem solving capabilities
  • Superior customer service and communication skills
  • Strong proofreading skills and demonstrates attention to detail
  • Self-starter with the ability to exercise independent judgment
  • Function collaboratively as part of a fast-paced, client oriented team



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