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Event/Marketing Coordinator

Department: Professional
Location: Middletown, PA

Phillips Office Solutions was recently acquired by Marco, a leading technology company that specializes in business IT services, copiers/printers, managed and cloud services, phone systems and more. Marco has over 1,300 employees serving 35,000 customers from 61 locations nationally. We believe in best-in-class performance and a workplace culture that promotes employee engagement, client satisfaction, vendor partnerships and community support. Join our Marco team today!

 

Position Description:

The Event/Marketing Coordinator is responsible for coordinating resources to effectively implement regional company and marketing events that develop and enhance client and employee relationships and generate sales leads. The person is also responsible for providing assistance with office activities and administrative support.

 

Main Responsibilities:

  • Collaborate with Media Marketing Manager to facilitate event request process and work with sales leadership in Eastern Region for review and approval
  • Coordinate logistics and represent Marco at Eastern Region company and marketing events including, but not limited to, trade shows, company meetings, seminars, sponsorships, media events, etc.
  • Coordinate and communicate with presenters for scheduling, seminar content and presentation needs
  • Collaborate with marketing resources to create event in Salesforce and monitor, develop marketing materials including the invite, mailing lists and distribution schedule
  • Assist in coordination and marketing needs for company charitable giving events submitted through the charitable giving program
  • Recap events (i.e. cost, attendance, survey results, etc.) and feedback from sales, presentation staff and Salesforce
  • Post social media (i.e. photos, event info) for events and other regional activities and communicate to sales team to provide social media posts if not on-site, including instructions for the sales team and pre-written posts
  • Provide assistance and prepare general correspondence for administrative and marketing activities, and provide general other administrative duties for office staff
  • Provide front desk reception support including greeting and assisting customers by phone and in person
  • Maintain office area, lunchroom, demo room and conference rooms for cleanliness
  • Proactively maintain beverages and supplies in lunchroom and conference rooms and maintain general office supply inventory
  • Assist internal staff with conference, meeting and travel planning including coordinating meeting room schedules, meals and refreshments
  • Update digital signage with customer greetings and other customized messages
  • Attend required company and departmental meetings
  • Perform other related duties as assigned by direct supervisor and office staff

 

Required Qualifications:

  • Associates degree and two+ years of experience
  • Proficiency with business collaboration tools such as MS Office applications including Word, Excel PowerPoint and Outlook
  • Proficient communication skills including writing and proofreading
  • Excellent customer service skills with both internal and external clients
  • Function collaboratively as part of a client orientated team
  • Effective organizational and time/task management skills with the ability to prioritize tasks and work within a defined timeline and to operate with changing priorities
  • Demonstrates attention to detail
  • Self-starter with the ability to perform with little or no direct supervision

 

EEO/AA

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